Financial Analyst

Job Purpose

The Financial Analyst is a crucial role in the finance department and is responsible for managing financial transactions, ensuring compliance with accounting standards, and contributing to the overall financial health of the organization. This position requires a deep understanding of not-for-profit accounting principles and a commitment to the mission of providing quality early education services. The Financial Analyst reports to the Director of Finance.

Working Relationships

  • Community professionals
  • Agency and School Staff
  • Families
  • Volunteers
  • General public

Prime Functions

Maintain and Manage Accounting System:

  • Record daily financial transactions, including accounts payable, accounts receivable, and general ledger entries.
  • Prepare select monthly journal entries, including payroll, and maintain records for general ledger activity
  • Maintain account information in the AccuFund Accounting software and in electronic files
  • Track and record prepaid expenses and pledge/donation entries

Budget & Grant Financial Management:

  • Run departmental budget analysis and budget monitoring
  • Prepare Profit & Loss statements based on agency service lines
  • Complete and send invoices to community partners and grantors, including cost-share billing
  • Prepare and analyze departmental budgets
  • Review expenses routinely and works with budget owers to determine appropriate allocation

Cash and Credit Card Management:

  • Deposit cash receipts, ACH, and enter receipts
  • Reconcile credit card statements of senior leadership
  • Audit vending machine

Vendor Management:

  • Process vendor invoices, ensure accuracy, and maintain positive relationships with suppliers
  • Bi-weekly payables check run
  • Negotiate and secure favorable payment terms when possible
  • Stay informed about changes in accounting regulations and ensure the organization’s compliance with relevant financial reporting standards.
  • Maintain W9 forms and prepare and send annual 1099s

Team Collaboration:

  • Collaborate with colleagues in the finance and administration department to streamline processes and improve overall financial efficiency.
  • Provide support and training to staff on financial procedures as needed
  • Share financial reports and analysis relevant to the finance team’s responsibilities

Professional Development and Trainings:

  • Participate in relevant workshops, seminars, webinars, and online courses to acquire new skills
  • Keep abreast of changes in accounting standards, regulations, and industry best practices
  • Provide training to other finance team members when needed

Assist the agency as needed:

  • Completion of miscellaneous projects as directed by CFO/ VP of Administration or Director of Finance.
  • Encouraged to volunteer 4 hours of time per year to a Penfield activity


  • Bachelor’s Degree in Accounting or business-related field required.
  • Minimum of 1-3 years of experience in accounting, non-profit experience preferred.
  • Knowledgeable of GAAP.
  • Excellent organizational skills, attention to detail and written and oral communication skills.
  • Computer literacy required: efficiency in Microsoft office, including strong Excel skills. Ability to learn new programs.
  • High level of confidentiality and business ethics
  • Demonstrates a commitment to understanding and advancing diversity, equity and inclusion efforts. 
  • Able to work well both independently and as a member of a team
  • Able to work at a computer station for extended periods of time.
  • Ability to lift or move objects of 25 lbs. or less
  • Understands, exhibits and promotes the Penfield Core Values.
  • Actively demonstrates a commitment to understanding and advancing diversity, equity and inclusion efforts. 
  • Meeting vaccine standards as outlined in Bloodborne Pathogens Exposure Control Plan

Core Values
Lead with Love – We welcome everyone with compassion and empathy; patience and kindness.
To lead with love, we look for the best in our co-workers, our families, and ourselves.

Grow with Us – We celebrate our successes and learn from our mistakes. We believe there is always a better way asking questions that challenge the status quo, improve our process and make our work easier. Grow with us allows us to focus on how we can improve ourselves and, in the process, better serve the children and families in our care.

Better Together – Together, we can do amazing things. Children and families trust us and depend on us to work as a team to meet their needs. We are better together when we maximize our strengths, the gifts of our colleagues and the commitment of our amazing partners.

Do What it Takes – We are determined, motivated and adaptable. We solve problems. We own our work, our actions and our behaviors. We step up to help our co-workers, partners and our families. We do what it takes to get the job done right and done well.

Be Present – We bring our best genuine self to everything we do. Being present allows us to bring our passion and commitment to our work to ensure the best possible outcomes for Penfield.

What we Do
● We communicate effectively, give feedback honestly and receive it with an open mind
● We use data and processes to drive decisions
● We celebrate success and learn from our mistakes
● We work to find balance in our personal and professional life
● We provide the same care and compassion to our colleagues and ourselves that we share everyday with the people we serve

Penfield Children’s Center is an Equal Opportunity Employer.

Reports to: Director of Finance
Fair Labor Standards Status: Exempt
Salary Range: $44,232 – $66,348

Job Type: Full Time

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