Director of Finance

Job Purpose

The Director of Finance is responsible for the supervision of the Finance and Accounting staff and for all financial functions at Penfield Children’s Center, Friends of Penfield, PCC Building, LLC, and VMMS Building Corp. The Director of Finance reports to the Vice President of Administration/ CFO.

Working relationships 

• Community professionals
• Agency Staff
• Families
• Volunteers
• Funders
• General public

Prime functions 

Monthly Financial Statements:

• Review and approve the monthly departmental and entity-specific system financial statements for use in the consolidated financial package reporting
• Prepare the consolidated financial package for review by the VP-Administration/CFO

Prepare Bi-Monthly Finance and Investment Committee Financial Package:

• Prepare minutes from the previous meeting
• Prepare the financial package and related reports for review by CFO for use in the meeting
• Make recommendations, in collaboration with the CFO/VP of Administration to the Finance Committee 
• Coordinate any other necessary reports or financial information requested by the Committee

Manage Monthly Accounting and Finance Activities, Account Reconciliations, and Analysis:

• Ensure all core processes are performing accurately and timely for the month-end close process
• Review account reconciliations for general ledger accounts
• Review monthly cash flow history and projections 
• Review and approve monthly grant reports for managers and for submission to funders
• Review all accounts receivable balances for collection concerns; direct staff to investigate outstanding receivables as needed
• Work with Child Care staff on collections measures needed for Child Care accounts
• Oversee  and manage the work of the Accounting team
• Perform variance analysis against budget as necessary

Coordination of annual audit and 990 return preparation:

• Coordination of  all work for audits (all entities)
• Coordinate scheduling and all correspondence with auditors
• Prepare financial statements and footnotes for the audit
• Prepare work papers for IRS 990 returns for all entities (tax organizer from audit firm)

Budget preparation:

• Work with the Finance Team and Department Managers to compile the PCC budget including allocation of indirect costs and allocations to restricted grants
• Work closely with the CFO/ VP of Administration in developing the salary and benefits budgets as well as the preliminary and final budgets for presentation to the Executive Team, Finance Committee, and the Board of Directors
• Advise and make recommendations throughout the budgeting process 
• Work with CFO/VP of Administration on all departmental, CCSB, Capital, Friends of Penfield,  PCC Building, LLC, and VMMS budgets

Responsible for oversight of Department(s) Budget:

• On an annual basis, make projections and recommendations for assigned department(s) budget for the upcoming year 
• On a monthly basis, review assigned department(s) budget to ensure that department (s) expenses are within the parameters of the adopted budget
• Prepare reports and make presentations discussing successes, and shortfalls as noted in line item variances

Provide direct supervision of assigned staff:

• During the orientation period and annually thereafter evaluate the work performance of staff
• Provide orientation, training, support, mentoring, and guidance to staff
• Organize staff professional development and training opportunities while meeting any budgetary guidelines
• Working with Human Resources to recruit, interview, and select candidates for positions, and address personnel issues that may arise
• Handle staff issues and concerns in a prompt, fair manner according to the agency’s employee guidelines
• Monitor schedules, overtime, and PTO requests
• Ensure productivity of staff by monitoring and managing workloads and providing cross training
• Provide a model of excellence and leadership
• Develop an effective team atmosphere with the staff and the entire agency
• Assure that staff meets all agency policies and procedures

Assist the agency as needed:

• Monthly approval and oversight of timely completion of CCSB and other grant reporting
• Completion of miscellaneous projects as directed by CFO/ VP of Administration
• Perform back-up duties for the Human Resources department when needed 
• Perform all other duties as assigned
• Encouraged to volunteer 4 hours of time per year to a Penfield activity

Qualifications 

• Bachelor’s Degree in Accounting or Finance, or a related field. 
• Minimum of 5 years of supervisory experience is desired.
• Understands, exhibits, and promotes the Penfield Core Values
• Experience in an audit firm or with audit preparation preferred 
• Experience in grant accounting preferred
• Management and budget experience
• Knowledgeable of GAAP 
• CPA or CPA-eligible preferred
• Experience with billing and accounting systems
• Excellent organizational skills and attention to detail
• Excellent communication skills – written and oral
• Computer literacy required: efficiency in Microsoft Office. Ability to learn new programs
• High level of confidentiality and business ethics
• Able to work well both independently and as a member of a team
• Actively demonstrates a commitment to understanding and advancing diversity, equity, and inclusion efforts. 
• Able to work at a computer station for extended periods of time
• Manual dexterity required for typing on a computer keyboard
• Ability to lift or move objects of 25 lbs. or less
• Meeting vaccine standards as outlined in the Bloodborne Pathogens Exposure Control Plan

Core Values
Lead with Love – We welcome everyone with compassion and empathy; patience and kindness.
To lead with love, we look for the best in our co-workers, our families, and ourselves.

Grow with Us – We celebrate our successes and learn from our mistakes. We believe there is always a better way asking questions that challenge the status quo, improve our process and make our work easier. Grow with us allows us to focus on how we can improve ourselves and, in the process, better serve the children and families in our care.

Better Together – Together, we can do amazing things. Children and families trust us and depend on us to work as a team to meet their needs. We are better together when we maximize our strengths, the gifts of our colleagues and the commitment of our amazing partners.

Do What it Takes – We are determined, motivated and adaptable. We solve problems. We own our work, our actions and our behaviors. We step up to help our co-workers, partners and our families. We do what it takes to get the job done right and done well.

Be Present – We bring our best genuine self to everything we do. Being present allows us to bring our passion and commitment to our work to ensure the best possible outcomes for Penfield.

What we Do
● We communicate effectively, give feedback honestly and receive it with an open mind
● We use data and processes to drive decisions
● We celebrate success and learn from our mistakes
● We work to find balance in our personal and professional life
● We provide the same care and compassion to our colleagues and ourselves that we share everyday with the people we serve

Penfield Children’s Center is an Equal Opportunity Employer.

Reports to: Vice President of Administration & CFO
Fair Labor Standards Status: Exempt
Salary Range: $85,000 – $95,000 annually